Virtual Office in Vietnam

Updated on Thursday 19th August 2021

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The number of investors opening companies in Vietnam in the last several years has increased considerably, as the country’s economy became more diverse. Even if the company formation procedure in Vietnam is not the simplest, there are ways in which at least part of the process can be simplified. One of these ways is opting for a virtual office which can be used as the registered address of the company – having a local registered address is mandatory when starting a business in Vietnam. However, a Vietnam virtual office also has other uses.

Our Vietnam company registration consultants can offer a precise definition of the virtual office.

 

What is a Vietnam virtual office?


The virtual office is not a traditional office, but a service available to foreign and local businessmen and companies seeking to have a contact point in a country or one or more cities. In Vietnam, a virtual office can be used to keep in contact with existing clients and business partners or to carry out research activities and prospect the market for potential customers.

You can also find out from the video below how to purchase a virtual office in Vietnam:

 

Why choose a virtual office in Vietnam?

The virtual office is the cheapest solution for small and medium-sized enterprises (SMEs) in Vietnam, which also represent the engine of the local economy. Virtual offices come equipped with various equipment – from simple telephones, faxes, and computers – to high-tech solutions, such as state-of-the-art projectors and robo-answering services.
Another reason to choose a virtual office is that it can be located in a prestigious business center in one of the large cities of Vietnam, which is a suitable option for large companies seeking to have a contact point with its customers and partners.

The costs of virtual office services in Vietnam should not be neglected, as they can have a positive impact on the company’s budget. For example, our Vietnam company registration specialists always offer personalized virtual office services enabling clients to choose the solutions they want to integrate at very affordable rates.
 

Virtual office services in Vietnam

The following services are available when purchasing a Vietnam virtual office package:
 

  •       a local business address in one or more of the largest cities in Vietnam;
  •        a local telephone number which can be used to make and receive local and international calls;
  •        mailing address with forwarding services is also available when requested;
  •        conference rooms with a prior notification are also available, on demand;
  •        e-mail services with the possibility of further forwarding messages to another address.


You can rely on our agents for information on the facilities that come with a virtual office in Vietnam.
 

The uses of a Vietnam virtual office


The virtual office is usually used by foreign companies when setting up their operations in Vietnam. Considering that the virtual office services are available for certain periods of time which can be tailored, these are also suitable for local companies seeking to have a temporary address in another city than the one it is operating in. In case you need a virtual office in another country, for example in Singapore, we can put you in contact with our partners.

Virtual offices can be rented for conference meetings; however, a prior request must be put in with our Vietnam company formation consultants.
 

The virtual office as a business address in Vietnam


When setting up a business in Vietnam one of the main requirements is to have a legal address. This is perhaps one of the most difficult steps to complete, but not from a documentation point of view, but rather from a time-related matter, at finding a suitable location can require attention during the search.

With the help of a virtual office in Vietnam, however, this issue can be resolved in just a matter of days until you find the most suitable address for your needs.

The virtual office is a service created for various uses, among which as a business address when incorporating a company in Vietnam. It can also be used for receiving correspondence and official documents from the local authorities.

Such a services comes with several facilities, among which a private secretary if required.

The address of the virtual office can be used with the Trade Register upon filing the documents necessary to obtain the Certificate of Registration. This is a suitable solution if you are interested in creating a limited liability company, the most employed legal entity in this country.

You can rely on our specialists for assistance in opening a business here with the use of a virtual office.
 

The virtual office in Vietnam as a service for foreign entrepreneurs



If you are not from Vietnam but plan to relocate here and set up a company or work as an independent contractor, the virtual office can be your first step in establishing a contact point here. You will have a local phone number and address from where you will be able to maintain relationships with potential clients or associates.

The virtual office can be used before you incorporate your company and start making profits and all this is possible with minimum investment: the payment of the services associated with this service. Also, you can customize the package you acquire, so you can include flexibility on the list of pros for opting for such a solution.
 

Vietnamese cities where you can obtain a virtual office



One of the most important advantages of a virtual office in Vietnam is that it will usually be available in important locations such as business and commercial centers alongside important corporations. This is why, you will find such services in the most prolific cities of this country, such as Hanoi, Ho Chi Minh City, and Thanh Hoa.

The services you can acquire with them can be tailored to your needs. For instance, you can choose to have a simple business address, however, you can also decide for mail collection and forwarding and a local phone number to receive and store voice messages from clients and business partners.

The virtual office is often used by domestic companies established in certain regions of the country that want to have a contact point in other parts of Vietnam, as this is a cheaper option that does not require to transfer employees there if compared to renting an actual office.
 

Minimize your costs with a virtual office


Easy to obtain and friendly with your budget, these are two of the most important characteristics of a virtual office in Vietnam. With its help you will be able to reduce the costs of running an office to the minimum. Apart from the having the possibility of choosing the facilities attached to it, you can decide the period you want to maintain the office for.

The virtual office is usually a temporary solution that will not impact the budget of your company but will help you keep a balance between your main office and other possible locations you can expand your operations.

If you are a foreign entrepreneur, the virtual office can be the contact point you use in Vietnam before arriving here, or in case delays intervene while you set up your business here.

Our company formation specialists in Vietnam are at your disposal with various services, including tax assistance.

 

Virtual office vs traditional office in Vietnam


Many foreign investors who want to find new business opportunities in Vietnam often wonder what of the two options – traditional or virtual office – is best for them.

Our local advisors have prepared a table where the traditional office and the virtual office service are compared from several points of view:
 

 Traditional Office  Virtual Office
 involves an actual office space  is a service
 rent must be paid  does not require rent
 must have at least one employee  there is no need for an employee
 can be expensive  is a cheaper option
 

 

Economic outlook on Vietnam


If you are still wondering if investing in Vietnam is a good idea, you should know that the country recovered quite well from an economic point of view despite the pandemic. According to statistics quoted by the local news:
 

  • in the first half of 2021, the country’s Gross Domestic Product (GDP) increased by 5.6% thanks to exports and internal demand;
  • the Asian Development Bank predicts Vietnam will conclude the year with a GDP growth of 6.7%;
  • the government is more prudent and expects the economic growth to be of 6.5% for 2021;
  • foreign direct investments are also expected to increase by 6.8% compared to last year.


For information on the virtual office services available with our advisors in Vietnam, please contact us. We can also help if you are interested in setting up a company in Vietnam.